Membership and Organizational Structure
- PTA membership: limited to parents/legal guardians of enrolled students and teachers
- PTCA membership: includes parents, teachers, and interested community members/local officials with membership capped at 4 years for latter two groups
- Board of Directors: 15 members elected at large by the General Assembly
- Officers: Chairman (mandatory), President (optional), Vice-President, Treasurer, Auditor, Business Manager, Secretary
- Officers elected by Board from among themselves
Terms and Elections
- Board members and officers serve two-year terms aligning with the school year
- Officers limited to two consecutive terms
- Incumbent officers continue until successors are elected
- Annual Board elections held on a weekend in the fourth week after classes begin
- Board organizes immediately after elections by electing officers
- Vacancies filled by majority Board vote if quorum exists or by General Assembly if not
- Appointees fill only unexpired terms
Decision to Organize PTA or PTCA
- General Assembly (parents and teachers) decides by majority vote
- Adoption of constitution or by-laws consistent with guidelines required
- Amendments to inconsistent constitutions/by-laws must be done by end of School Year 1998-1999
Recognition and Limitations
- Only PTAs/PTCAs following guidelines recognized by school principal
- Only one PTA or PTCA per school recognized
- Only recognized association may collect dues and voluntary contributions
- Public school teachers barred from membership in unrecognized PTAs/PTCAs
- Teachers/officers cannot hold key positions unless they are parents of enrolled students
Financial Management
- Dues set at affordable levels approved by General Assembly
- Teachers exempt from dues unless parents
- Projects funded by voluntary contributions, subject to principal consultation and Board approval
- Collection of dues and contributions voluntary and not mandatory for admission/transfer
- All funds are trust funds to be deposited in reputable banks
- Treasurer responsible for collections and official receipts
- Disbursements made according to accepted accounting and auditing standards
- Annual financial statements to be signed by President, Treasurer, Auditor and submitted to General Assembly and principal
- No collection authorized without submission of financial report
Prohibited Activities and Sanctions
- PTAs/PTCAs prohibited from selling insurance/pre-need plans, operating or concessioning canteens/school supplies stores
- Prohibited from engaging in partisan political activities or interfering with school management
- Violation and continuation after 1-week notification leads to cancellation of recognition
- Cancellation approved by Schools Division Superintendent upon principal's recommendation
- Sanction lifted only after Board and officer resignation and election of successors
Supersession and Effectivity
- Supersedes prior inconsistent memoranda, orders, circulars or guidelines
- Takes effect immediately upon promulgation