Evaluation and Encoding of Sales Data
- The MAIDRS Section must evaluate the sales reports and supporting documents within two (2) days upon receipt.
- Details of the sales are uploaded or encoded into the MAID Registration System promptly after evaluation.
Initial Registration Requirements for Buyers/End-Users
- Buyers or end-users must submit all mandatory documentary requirements to the LTO district office when registering a motor vehicle for the first time.
- The requirements include the authenticated sales invoice and other documents as prescribed by the LTO.
Verification and Validation Procedures
- The LTO district office evaluator initiates the registration transaction and verifies all submitted documents.
- Stocks and sales data are electronically verified via the MAIDRS using engine or chassis numbers to ensure the legitimacy of sales.
- A hard validation procedure is employed to confirm the correctness and validity of the data.
Prohibited Practices and Violations
- The prior practice of allowing buyers/end-users to present sales invoices directly for authentication at the MAIDRS without regular sales reports from dealers is prohibited.
- This practice violates several specific mandates from prior LTO regulations and memoranda, including MC No. 33 (1977), BP Blg. 74 (1980), Circular No. 84C-DIR-013 (1984), and MC No. 513-2004.
Legal Basis and Regulatory References
- MC No. 33 (1977) requires dealers to submit regular sales reports.
- BP Blg. 74 (1980) mandates dealers to report sales or transfers of motor vehicles to the Director of Land Transportation.
- Circular No. 84C-DIR-013 (1984) prohibits registration confirmation without corresponding stock and sales reports.
- MC No. 513-2004 (2004) requires simultaneous submission of sales reports, invoices, and stencils during PNP-TMG clearance application.
Enforcement and Penalties
- Any LTO official or employee found violating these guidelines shall face disciplinary action under applicable office and Civil Service rules.
- All conflicting orders, circulars, or memoranda are superseded by these guidelines.
- Strict compliance with this memorandum circular is mandated.
Purpose and Objectives
- To streamline the motor vehicle registration process.
- To ensure only legitimate sales transactions and component parts are recorded in the LTO database.
- To uphold the integrity and accuracy of motor vehicle sales reporting and initial registration procedures.