NCIS structure and core content
- Section 2 requires the NCIS to have a central data base.
- The central data base must contain all information on crimes, offenders, victims and other matters related to the administration of justice.
- The system’s data must come from crime reports submitted by law enforcement agencies and crime case update reports from the other pillars of the criminal justice system.
Two-phase implementation timetable
- Section 3 provides that NCIS establishment has two (2) phases.
- Phase I covers systems development—including data base development, program development, systems test, systems evaluation, systems maintenance and manpower training—and must be completed within five (5) years.
- Phase I initially focuses on establishing an Offender-Based Crime Information System (OBCIS) that monitors incidents of arrests, dispositions, convictions, confinement and release of offenders.
- Phase II covers development of crime information systems for other offices not covered under Phase I, including computer upgrading, systems development, and manpower training for technical personnel, and includes systems link-up or networking to ensure effective data communication; Phase II must be completed within the next five (5) years.
Criminal justice pillars involved
- Section 3 assigns primary Phase I participation to offices operating under the five pillars of the Criminal Justice System.
- Under Law Enforcement, the participating offices are the Philippine Constabulary/Integrated National Police, National Bureau of Investigation, and National Police Commission.
- Under Prosecution, the participating offices are the National Prosecution Service, Tanodbayan and Judge Advocate General Service.
- Under Courts, participating offices are the Supreme Court, Court of Appeals, Sandiganbayan, Regional Trial Courts, Metropolitan and Municipal Courts; a Memorandum of Agreement must be entered into with the Supreme Court for this purpose.
- Under Corrections, participating offices are the Bureau of Corrections, Parole and Probation Administration, Office of Jail Management and Penology of the Integrated National Police, Provincial Jails and the Board of Pardons and Parole.
- Under Community, participating offices are the Department of Local Government and the Department of Social Welfare and Development.
Lead agencies by function
- Section 4 requires the National Police Commission to:
- (a) develop and promote an appropriate mechanism for integrating and coordinating different sub-systems under each pillar of the Criminal Justice System; and
- (b) maintain criminal justice statistics in pursuit of its principal functions of formulating a national crime prevention program and undertaking crime studies and/or researches on criminal justice and social defense and other related matters.
- Section 5 mandates the National Bureau of Investigation (NBI), as mandated under Republic Act No. 157, to act as a national clearing house of criminal and other information for prosecuting and law enforcement entities and to maintain identification records of all persons without criminal convictions.
- Section 5 requires the NBI to give technical aid to prosecuting and law enforcement officers and entities of the Government and to the courts that request its services.
- Section 5 provides that coordination by the National Police Commission with the NBI shall be through the Department of Justice.
- Section 6 designates Philippine Constabulary/Integrated National Police (PC/INP) as the principal agency to provide accurate and timely crime information to support police operations.
Uniform crime reporting standard
- Section 7 requires the National Uniform Crime Case Reports (NUCCR) to be used primarily for crime reporting.
- Section 7 provides that NUCCR use does not preclude other uses for effective prevention and social defense.
Agency-by-agency crime information responsibilities
- Section 8 requires the listed departments, bureaus, and offices to establish their systems for generating crime information in their respective areas of concern.
- Department of National Defense responsibilities include:
- Philippine Air Force Security Command (PAFSECOM) for violations of airport security laws;
- Philippine Coast Guard for violations of maritime laws; and
- Judge Advocate General's Service, AFP for violations of the Articles of War and military laws.
- Philippine Constabulary/Integrated National Police responsibilities include violations of the Revised Penal Code and special laws, including violations of the Dangerous Drugs Act, prisoners in city/municipal jails, wanted persons, missing persons, and others.
- Department of Justice responsibilities include:
- Office of the Chief State Prosecutor/Provincial/City Prosecution Offices for cases handled by State Prosecutors and Provincial/City Prosecutors;
- Bureau of Corrections for national prisoners;
- Parole and Probation Administration for probationers;
- Board of Pardons and Parole for parolees and pardonees;
- Bureau of Immigration for aliens and alien offenders; and
- National Bureau of Investigation for criminal and other information.
- Department of Finance responsibilities include:
- Bureau of Customs for violations of customs laws;
- Economic Intelligence and Investigation Bureau for economic crimes; and
- Bureau of Internal Revenue for violations of internal revenue laws.
- Department of Transportation and Communications responsibilities include:
- Air Transportation Office (ATO) for violations of air space;
- Land Transportation Office (LTO) for violations of the Land Transportation Code; and
- Maritime Industry Authority (MARINA) for violations of maritime laws and franchising of Domestic Water Transportation.
- Department of Local Government generates crime information on prisoners confined at provincial jails.
- Department of Social Welfare and Development generates crime information on youthful offenders sheltered in the Youth Rehabilitation Centers.
- Department of Health (including Bureau of Food and Drugs) generates crime information on violations of food and drugs laws and regulations.
- Department of Trade and Industry generates crime information on consumer protection and domestic trade laws and regulations.
- Department of Foreign Affairs generates crime information on Philippine foreign policies and illegal processing and issuance of passports, visas and other travel documents, and also crimes involving Filipino citizens who have absconded to other countries.
- Office of the Ombudsman generates crime information on prosecution of government officials and employees.
- Sandiganbayan generates crime information on disposition of cases involving government officials and employees.
- Supreme Court generates crime information on disposition of cases in all courts.
- Dangerous Drugs Board generates crime information on violations of RA 6125 (Dangerous Drugs Law), as amended.
- Central Bank generates crime information on violation of banking laws.
- Securities and Exchange Commission generates crime information on violation of laws relating to registration, licensing, regulations and supervision of corporations and partnerships, securities and exchanges, brokers, dealers, salesmen, issuer companies and financial intermediaries.
- Section 8 also covers such other agencies as may be mandated by law to implement special laws for their corresponding responsibilities.
Rules, technical committee, and linkages
- Section 9 requires the Chairman of the National Police Commission, the Director of the National Bureau of Investigation, the Chief of Constabulary and Director General of the Integrated National Police, and the Secretary General of the National Statistical Coordination Board to promulgate rules and regulations to carry out and accomplish NCIS objectives.
- Section 9 requires those officials to create a Technical Committee responsible for:
- (a) strict implementation of the national uniform crime case reports;
- (b) thorough analysis of national uniform crime case reports for policy formulation;
- (c) organization and operational linkages;
- (d) computer hardware linkages;
- (e) smooth transition mechanism; and
- (f) other matters deemed necessary and appropriate to implement and achieve NCIS objectives.
- Section 9 requires the Technical Committee to convene within 90 days from the date of effectivity and to accomplish its functions within 90 days after its constitution.
- Section 10 requires the National Bureau of Investigation, Philippine Constabulary/Integrated National Police, National Police Commission, and National Statistical Coordination Board to establish linkages with agencies/offices concerned with crime information relevant to their respective service duties and responsibilities under Sections 4, 5, 6, and 8.
Funding and effectivity
- Section 11 provides that initial NCIS funding comes from the authorized appropriations of the concerned agencies.
- Section 11 requires appropriations for succeeding years to be incorporated in budget proposals for Congressional action.
- Section 12 provides immediate effectivity: the Executive Order takes effect immediately.
Issuance particulars and adoption
- Executive Order No. 386 is titled “ESTABLISHING A NATIONAL CRIME INFORMATION SYSTEM (NCIS), PROVIDING THE MECHANISMS THEREFOR AND FOR OTHER SIMILAR PURPOSES.”
- It is dated December 19, 1989 and issued by President Corazon C. Aquino.
- It is signed in the City of Manila on December 19, 1989, with Catalino Macaraig, Jr. as Executive Secretary.