Proof of Identity through PhilSys
- PhilSys provides citizens and resident aliens with sufficient proof of identity.
- It simplifies public and private transactions by eliminating the need for multiple forms of identification, especially in government transactions.
Integration and Use of PhilSys Number (PSN) and Philippine Identification Card (PhilID)
- All government agencies, including GOCCs, must incorporate the PhilSys Number (PSN) into their identification systems and databases.
- The PSN serves as the standard identification number across all government agencies.
- The PhilID is recognized as the official government-issued ID for transactions with national agencies, LGUs, GOCCs, and GFIs.
Acceptance and Authentication of PhilSys Identification
- Presenting the PhilID or PSN constitutes sufficient proof of identity for conducting transactions with government agencies and private sector entities, subject to proper authentication.
- The PhilID is to be honored and accepted for identity verification in all applicable transactions.
- Even without the physical PhilID, authenticated PSN and biometric information are accepted.
Role of the Philippine Statistics Authority (PSA) and System Consolidation
- PSA is mandated to gradually synchronize and consolidate existing government identification systems into a single integrated and interconnected identification system.
Directive for Government Agencies to Integrate PhilSys
- All covered agencies (government offices, LGUs, GOCCs, GFIs, state universities/colleges, and other chartered institutions) must incorporate PSN and PhilID into their systems and services.
- Covered agencies will not have access to the PhilSys Registry itself but must enable PhilSys-enabled services such as real-time authentication and validation.
- Integration must be completed within two years from the launch of PhilSys-enabled services.
Required Actions by Covered Agencies
- Identify processes and services for PhilSys utilization to enable online and paperless transactions.
- Procure appropriate biometric authentication devices.
- Develop a two-year PhilSys Integration Plan specifying activities, timelines, responsible units, and budget.
- Include PhilSys integration as a priority in strategic plans and programs.
- Enter into formal agreements with PSA to ensure effective integration.
- Publish the PhilSys Integration Plan and implementation status in annual reports or equivalent documents.
Security Measures
- Covered agencies must implement reasonable organizational, technical, and physical security protocols to protect PhilSys Registry and registered information from unauthorized access or disclosure, as well as from loss, destruction, or damage.
Monitoring and Reporting
- Covered agencies must submit their PhilSys Integration Plans to the PhilSys Policy and Coordination Council (PSPCC) within 60 days from the circular's effectivity.
- Quarterly status reports must be submitted to PSPCC until completion of workplans.
PSA Support Role
- PSA, through the PhilSys Registry Office, will assist covered agencies and the private sector in planning, analyzing, integrating, piloting and scaling the use of PhilSys.
Interoperability and Coordination with DICT
- PSA and the Department of Information and Communications Technology (DICT) will coordinate to ensure synchronization and interoperability of government information databases and systems.
- DICT shall ensure future government IT developments incorporate the PSN to facilitate integration with PhilSys.
Repeal of Inconsistent Issuances
- All prior issuances, rules, and regulations inconsistent with the circular are repealed or modified accordingly.
Effectivity
- The circular takes effect immediately upon publication in a newspaper of general circulation.