Law Summary
Rationale for the Delinquency Report System
- Increasing backlog of administrative cases against PNP personnel, particularly minor offenses
- One-third of cases are minor and resolvable immediately by Chief/Head of Office
- Chief/Head of Office empowered with disciplinary authority to impose penalties such as reprimand, suspension, or forfeiture of salary up to 15 days
- Need for a modified Delinquency Report (DR) System to allow immediate correction without lengthy proceedings
Purpose and Coverage
- Institutionalizes the DR System in all PNP units and offices
- Enhances disciplinary authority of Chief/Head of Office
- Facilitates resolution of minor offenses as defined by earlier NMC and RRACCS rules
- Applies to both uniformed and non-uniformed personnel
- Penalties for non-uniformed personnel governed by RRACCS
Definitions of Key Terms
- Administrative Officer: Responsible personnel in various command levels down to police stations
- Chief/Head of Office: Highest ranking officer in any PNP unit
- Delinquency Report: Report citing minor infractions committed by personnel as per prescribed format
- Demerit: Numeric mark against personnel for minor infractions
- Minor Infractions: Specified acts or omissions committed during or beyond office hours
- PNP Personnel: Includes both uniformed and non-uniformed members
- Reporting Officers: Personnel with equal or higher rank authorized to issue DR
Procedures for Reporting and Processing Delinquency Reports
- Reporting initiated by Chief Clerks or any person upon notice of infraction
- DR form submitted to Chief Clerk, who verifies details including time and nature of infraction
- Offender required to submit explanation within 24 hours; failure counts as waiver
- Administrative Officer prepares factual report with recommendations and may consult section/division chiefs
- Delinquencies and penalties presented during Staff Conference by Chief/Head of Office
Evaluation and Implementation of Disciplinary Actions
- Administrative Officers submit weekly minor offense reports with offender explanations
- Evaluation based on demerit system determines appropriate penalties
- Reports recommended for approval by Chief/Head of Office who issues orders
- Administrative Officers ensure sanctions are implemented properly
- Excess demerits per month trigger pre-charge evaluation, summary hearings, and affect performance ratings
Monitoring, Reporting, and Oversight Responsibilities
- DPRM/RPHRDD/ARMD designated as Office of Primary Responsibility (OPR) for DR System
- Duties include dissemination, monitoring, database creation, and monthly reporting of sanctioned personnel
- D-Staff/P-Staff regional and provincial units tasked with implementation, reporting, and inclusion in staff conferences
Repealing and Separability Clauses
- Existing PNP directives inconsistent with this circular are repealed or modified
- Unconstitutional or conflicting provisions do not affect validity of remainder of the circular
Effectivity Clause
- Circular effective 15 days after filing with the Office of National Administrative Register as per Administrative Code of 1987