BOC Memo on Once-A-Year Importer CPRS

Legal framework and referenced systems

• The Order implements the Client Profile Registration System (CPRS) within the Electronic to Mobile (e2m) Customs System.
• CAO 10-2008 governs the payment of duties and taxes of a Once-A-Year importation.
• CMO 6-2009 (PASS5) governs the payment of duties and taxes of a Once-A-Year importation.
• Once-A-Year importations are processed under Formal Entry (Consumption) or Informal Entry Declarations, as appropriate.

Objectives and operational purpose

• The Order recognizes the Once-A-Year Importer as a valid client under CPRS for the e2m Customs System.
• The Order provides detailed instructions to Once-A-Year Importers.
• The Order explains the privileges and limitations of Once-A-Year Importers in the e2m clearance process.
• The Order facilitates the clearance of a Once-A-Year importation.

Who qualifies as Once-A-Year Importer

• A Once-A-Year Importer is an individual, company, corporation, or partnership with a single shipment covered by one Bill of Lading and one import entry declaration.
• CPRS registration for a Once-A-Year Importer is limited to one importation for a period of 365 days from the date of approval by the District Collector of the port.
• A previously accredited regular importer cannot avail of the provisions of this Order.

Coverage, filing channel, and transaction limits

• The One-Time authorization structure applies to one shipment per eligible importer under one set of shipping and entry documents (one Bill of Lading/Airway Bill of Lading and one import entry declaration).
• The application for CPRS Registration for a Once-A-Year Importer is filed with Value Added Service Providers (VASPs).
• Each Once-A-Year importation is cleared through Formal Entry (Consumption) or Informal Entry Declarations, as appropriate.

Approval process and required documents

• The CIIS Officer-in-Charge (OIC) evaluates and recommends approval or disapproval of the application in every port.
• The District Collector approves or disapproves the application, and the application is tagged in CPRS.
• MISTG activates the approved registration.
• Once-A-Year importers apply through VASPs using the form in Annex A.

Required supporting documents

• For Corporation/Company applicants, the required documents are:
  • TIN of Company
  • SEC Registration Number/DTI Registration
  • Bill of Lading / Airway Bill of Lading
  • IEIRD
  • Notarized e2m CPRS Application Form
• For Individual applicants, the required documents are:
  • TIN of Applicant
  • Bill of Lading / Airway Bill of Lading
  • IEIRD
  • Notarized e2m CPRS Application Form

Where supporting documents are presented

• The applicant presents the supporting documents to the CIIS OIC in the concerned collection district port.

Client receipt of COR and correction rules

• Upon approval, the Once-A-Year Importer automatically receives an e-mail notification from the e2m Customs System with the Certificate of Registration (COR) as an attachment sent to the e-mail address indicated in the CPRS application.
• If the Once-A-Year Importer fails to get the COR by e-mail, he forwards the approval notification e-mail to cprs@customs.gov.ph and requests a copy of his COR; the COR is re-sent to the applicant’s e-mail address.
• If the approval notification e-mail is not received but the applicant’s name appears in the Approved List of Once-A-Year Importers on the BOC website (customs.gov.ph), the applicant must correct or replace the e-mail address in the CPRS record so e-mail notification and the COR will be sent to the corrected address.
• Disapproved CPRS registration applications may be corrected and relodged through the VASP by repeating the steps in Section 3.1.
• The Approved List of Once-A-Year Importers is published in the Customs website.

Enrollment with Authorized Agent Bank (AAB)

• The Once-A-Year Importer submits the COR to any of the Authorized Agent Banks (AABs) to enroll his bank account, whether existing or new, for debit of Customs duties and taxes.
• The list of AABs is available in the BOC website.
• The AAB completes the enrollment process, provides the Once-A-Year Importer with his Bank Reference Number, and electronically transmits it to the e2m Customs System through the BOC-BAP/PCHC internet portal.
• The Once-A-Year Importer must indicate the Bank Reference Number in the once-a-year importation declaration.

Repealing clause and amendment effect

• Any Customs Memorandum Orders inconsistent with this Order are deemed modified and/or amended accordingly.