Guidelines on Duplicate and Replacement Plates

Guidelines consolidate previous memoranda and administrative orders affecting plate issuance.
Applicable to all concerned LTO offices and personnel nationwide.

Must be filed at the LTO District Office that issued the original plates, except when owner/operator has moved far from original office.
Verification with original issuing office is mandatory when application is filed elsewhere.
Required documents include notarized affidavit of loss, certified true copies of OR/CR with originals for authentication, MV inspection report, and clearances (MMDA, LES or Operations Division).
If one plate lost, the other must be surrendered and destroyed; if both lost, affidavit must state so with inspector certification.
Online requisition procedures and timelines must be followed.
Limit of two duplicate plate applications per vehicle; third application requires investigation and resolution approval before processing.

Per BP 43, plates assigned to a vehicle are permanent and not to be changed even if vehicle recovered after theft or involved in crime.
Only brand new vehicles may apply for Optional Motor Vehicle Special Plates (OMVSP); used/imported vehicles excluded.
Special plate series must be encoded and deducted from inventory prior to production to avoid duplication.
Only original registering office may issue new plates; unauthorized issuance subject to administrative penalties.

Change from private to for-hire classification must be filed at LTO office where CPC by LTFRB is issued.
Original plates retained; for-hire sticker issued instead.
Change classification fee of P150 applied in addition to regular fees.

Plates (new, duplicate, special, etc.) must be uploaded in the Information Management System within 24 hours of release.
In cases of duplicate issuance, vehicle with earlier plate retains it; other vehicle must surrender plates prior to new issuance.
Clear procedural flow for plate printing and issuance must be in place to identify responsible personnel and record all transactions.
Careful data entry required to avoid encoding errors.
No office may encode plate numbers outside their allocated series or override existing ones.

Applications must be filed at original issuing office only.
Same documentary requirements as duplicate plates apply.
Only one duplicate application allowed; second application denied to prevent misuse.
Duplicate stickers issued are not new sets but accompanied by affidavit of loss with serial number, which must be shown during enforcement checks.
Prescribed fees apply.

Requirements include certified copies of OR/CR, affidavit of dilapidation, deed of sale if buyer executes affidavit, corporate resolutions if applicable, and payment receipt.

Violations of guidelines by personnel subject to administrative actions under Civil Service Rules.

Guidelines effective 15 days after publication and submission to National Administrative Register.
Supersede previous inconsistent orders, memoranda, and issuances.

For guidance and strict compliance.