Legal basis and governing framework
- The circular is issued to insure uniform implementation of Section 8 of Republic Act No. 6713.
- The circular expressly references Republic Act No. 6713, the “Code of Conduct and Ethical Standards for Public Officials and Employees.”
- The circular amends implementation rules covering RULE VII, PUBLIC DISCLOSURE, including Section 1 (c), (d), and (f).
Policy intent: uniform filing rules
- The circular’s stated purpose is to ensure uniform implementation of the filing-related requirements under Section 8 of Republic Act No. 6713.
- The circular focuses on the where-to-file, submission of sworn statements, and married couples aspects of the public disclosure filing system under the implementing rules.
Where sworn statements must be filed
- Section 1 (c) requires OFFICIALS AND EMPLOYEES to file the Statement of Assets, Liabilities and Network and the Disclosure of Business Interest and Financial Connections at the offices indicated opposite their positions.
- Section 1 (c) requires filing with the National Office of the Ombudsman for:
- the President and Vice-President OF THE PHILIPPINES; and
- CHAIRMEN AND COMMISSIONERS OF CONSTITUTIONAL COMMISSIONS & OFFICES.
- Section 1 (c) requires filing with the Secretary of the Senate for Senators.
- Section 1 (c) requires filing with the Secretary General of the House of Representatives for Congressmen.
- Section 1 (c) requires filing with the Clerk of Court of the Supreme Court for Justices of the Supreme Court, Court of Appeals, Sandiganbayan and Court of Tax Appeal.
- Section 1 (c) requires filing with the Court Administrator for Judges of the Regional Trial Metropolitan Circuit Trial Court, City Court, Municipal and Special Courts.
- Section 1 (c) requires filing with the Office of the President for:
- National Executive Officials such as Members of the Cabinet, Undersecretaries & Assistant Secretaries including Foreign Service Officers (FSO); and
- Heads of Government Owned and Controlled Corporations with original charters and their subsidiaries, and State Colleges and Universities; and
- Officers of the Armed Forces from the rank of Colonel or Naval Captain.
- Section 1 (c) requires filing with the Deputy Ombudsman in their respective region for:
- Regional Officials and Employees of Departments, Bureaus and Agencies of the National Government including the Judiciary and Constitutional Commissions and Offices; and
- Regional Officials and Employees of Government-Owned and Controlled Corporations and their subsidiaries in the region; and
- ALL OTHER Officials and Employees of State Colleges and Universities; and
- Regional Officers below the rank of Colonel or Naval Captain including civilian personnel of the AFP; and
- Regional Officials and Employees of the PNP; and
- Provincial Officials and Employees including Governors, Vice-Governors and Sangguniang Panlalawigan members; and
- Municipal and City Officials and Employees including Mayors, Vice-Mayors, Sangguniang Bayan/Panlungsod members and Barangay Officials.
- Section 1 (c) requires filing with the Civil Service Commission for:
- ALL OTHER CENTRAL OFFICIALS AND EMPLOYEES OF DEPARTMENTS, BUREAUS AND AGENCIES OF THE NATIONAL GOVERNMENT including the Judiciary and Constitutional Commission and Offices as well as Government-Owned and Controlled Corporations and their subsidiaries; and
- Appointive Officials and Employees of the Legislature; and
- ALL OTHER CENTRAL OFFICERS BELOW THE RANK OF COLONEL OR NAVAL CAPTAIN as well as civilian personnel of the AFP; and
- ALL OTHER CENTRAL OFFICIALS AND EMPLOYEES OF THE PNP.
Sworn statement form, triplicate submission
- Section 1 (d) requires OFFICIALS AND EMPLOYEES who are required to file sworn statements with the Civil Service Commission to accomplish the form (Annex A, REVISED, 1994).
- Section 1 (d) requires filing in TRIPLICATE, and submission of the original and duplicate copies to the Administrative/Personnel Division/Unit in their respective agencies.
- Section 1 (d) imposes a deadline: submission to the Administrative/Personnel Division/Unit must be NOT LATER THAN APRIL 30.
- Section 1 (d) requires the Chief of the Administrative/Personnel Division/Unit to transmit, on or before 30 JUNE of every year, all original copies of sworn statements received.
- Section 1 (d) requires transmittal to be:
- arranged alphabetically, and
- bound with a covering list of filers in alphabetical order.
- Section 1 (d) requires that transmittal of originals be made to:
- OFFICE FOR CENTRAL PERSONAL RECORDS, CIVIL SERVICE COMMISSION, CONSTITUTION HILLS, BATASAN COMPLEX DILIMAN, QUEZON CITY.
- Section 1 (d) allows other offices to prescribe a different procedure for filing.
Joint filing by married public officials
- Section 1 (f) provides that married couples who are both public officials or employees may file the required statement jointly or separately.
- Section 1 (f) provides that a JOINT STATEMENT must be signed by both spouses.
- Section 1 (f) provides that a JOINT STATEMENT must be filed in their respective offices.
Revised form requirements and use
- The revised form (Annex A, REVISED 1994) is approved for use by all concerned effective 1995.
- The revised form must be reproduced back to back in one sheet of paper.
- The instructions previously printed at the back of the old form must be reproduced separately for personal use of the individual filer.
Adoption and signature
- The circular is adopted on 31 May 1994.
- The circular is signed by (SGD.) PATRICIA A. STO. TOMAS, Chairman.
Publication of effectivity through general circulation
- The circular provides for effectivity through publication in a newspaper of general circulation, followed by a fifteen (15)-day lapse period before it becomes effective.