System Description
- The System is a Trunked Radio System, not a Radio Telephone System.
- Telephone interface is an optional feature, not the primary function of the System.
Authorized Users and Access
- Access is limited to DOTC and its Sectoral Offices, Attached Agencies, Mt. Pinatubo Commission, and other national government agencies involved in disaster relief and rehabilitation, especially related to Mt. Pinatubo.
- Other national government agencies may be authorized access by the Secretary or his authorized official.
- Non-government organizations and private individuals generally are not permitted, except when assisting in emergencies and duly licensed as radio users.
- All access and use must comply with this Circular and other applicable government issuances.
Fees for Operation and Maintenance
- Users share expenses through fees charged at cost with the following fees:
- Non-recurring charges: Access fee, programming fee, and installation fee per unit and Talk Group vary by device type (portable, mobile, base).
- Monthly fees apply per unit and Talk Group, also varying by device type.
- Transactions are strictly between DOTC and the authorized user groups; third parties like contractors or suppliers have no authority to transact with DOTC.
Proprietary Rights and System Security
- System software and key programs are owned exclusively by DOTC.
- Unauthorized use, control, or possession of software or key programs is illegal.
- DOTC reserves the right to deny or cut off access, reject unauthorized radio units, and investigate suspected illegal activity.
- Authorized users must provide their own radio units, acquired through approved sources.
- Data classified as confidential or classified by the Secretary or authorized official are protected from unauthorized disclosure.
Repair, Maintenance, and Programming
- Authorized users are responsible for repair and maintenance of their radio units.
- Only compatible and properly programmed radio units will be authorized.
- Programming is conducted only by authorized DOTC personnel.
Administrative Control and Monitoring
- Access is restricted to radio units technically capable of being monitored by DOTC through "System Watch".
- Units not susceptible to monitoring or those using technical concealment will be denied access.
- Radio Call Signs are issued by ECPO/CPMO and linked to specific radio ID numbers.
Disabling Access and Liability
- Any unit accessing the System without authorization or using unregistered Call Signs will be immediately disabled without notice.
- DOTC has the sole authority to disable units violating laws, rules, or causing technical issues.
- Accredited user groups are jointly liable for actions of their authorized radio users.
Requirements for Access
- Prospective users must submit:
- An official request signed by the agency head, affirming intention and compliance.
- Certificate of Ownership indicating radio models and serial numbers.
- Official receipts evidencing legitimate acquisition.
- NTC-approved dealer report on units.
- Written approval from authorized CPMO/DOTC official.
- Memorandum of Agreement (MOA) with DOTC.
- Additional documentary proof may be required by DOTC to verify legitimacy.
Memorandum of Agreement
- MOA formalizes terms and conditions for System use.
- Signing MOA is mandatory for access.
Enforcement and Effectivity
- Violation of any provision may result in immediate denial or revocation of access.
- Inconsistent previous issuances are modified or repealed accordingly.
- Circular effective 15 days after registration with the University of the Philippines Law Center, compliant with the Administrative Code of 1987.