QuestionsQuestions (DBM CIRCULAR LETTER NO. 99-4)
The amounts specifically appropriated for TL and RG under each agency/department in the annual General Appropriations Act shall be withheld, and their release through the Special Allotment Release Order (SARO) is subject to submission of a Special Budget Request (SBR) with the required supporting documents.
The SBR must include: (1) the list of actual retirees with required personal/appointment details, amount due, effective date of retirement, and current/savings account number (with GSB); (2) GSIS approval for retirement under R.A. No. 660 or agency head approval for retirement benefits under R.A. No. 1616 (with special approval rules for uniformed personnel); and (3) a statement of leave credits earned by the retiree certified by the agency Personnel Officer.
For retirement under R.A. No. 660: GSIS approval. For retirement benefits under R.A. No. 1616: approval by the Department/Agency Head. (Uniformed personnel under DILG: Agency Head approval; military personnel: approval by the Office of the President.)
It serves as proof that the retiree’s eligibility and retirement/gratuity claims meet the applicable retirement law requirements, which is necessary before DBM can release SARO/NCA for TL/RG.
It is a requirement for the SBR, certified by the agency Personnel Officer, to substantiate the computation and validity of the Terminal Leave claim.
The amount corresponding to the appropriation utilized is classified under the 'Not Needing Clearance' column of the Agency Budget Matrix (ABM) and is deemed released to the agency. The remaining balance is classified under 'Needing Clearance.'
DBM shall schedule the release of SAROs and NCAs on a monthly basis.
The request for release of SARO/NCA should be made one (1) month before the retirement date of the concerned employees.
Yes. Agencies may utilize any savings in its allotment for payment of TL/RG subject to DBM approval, especially if augmentation from another allotment class is involved.
Additional requirements shall be charged against the Miscellaneous Personnel Benefits Fund, with additional supporting documents attached (Statement of Allotment Obligations and Balances and Monthly Trial Balance as of the month preceding the request).
The NCA released shall be credited by the Government Servicing Bank (GSB) to the special MDS account maintained for payment of Accounts Payable.
(1) Direct Remittance Scheme to the account of the retiree, and (2) Payment of retirees through MDS checks.
The Direct Remittance Scheme is applied to the pilot departments identified in the A/P direct payment scheme: Department of Agriculture, Department of Education, Culture and Sports, Department of Health, Department of National Defense, and Department of Public Works and Highways.
The agency shall authorize the GSB to debit its MDS account using the ADA form within twenty-four (24) hours from receipt of the ANCAI in cases where the ANCAI is received after the effective retirement date; otherwise, the ADA should be issued on the actual retirement date.
The retiree’s savings or current account shall be credited by the GSB within twenty-four (24) hours after receipt of the ADA.
For Direct Remittance, the GSB must ensure the agency’s list and amounts are consistent with the list attached to the DBM-issued NCA. For MDS checks, the GSB must ensure that the names and amounts in the Advice of Checks Issued and Cancelled (ACIC) are consistent with the DBM-attached list.
Agencies under the coverage of DBM-Regional Offices must submit requests for SARO/NCA for TL/RG with the DBM-RO concerned.
It shall take effect immediately. Cases not covered by the circular are referred to the DBM Secretary for resolution.