QuestionsQuestions (CSC MEMORANDUM CIRCULAR NO. 40 S. 1998)
It emphasizes that appointments in the civil service shall be made only according to merit and fitness.
Merit and fitness are determined, as far as practicable, by competitive examinations; it does not apply to appointments to policy-determining, primarily confidential, or highly technical positions.
Promotion, transfer, reinstatement, reemployment, detail, reassignment, secondment, demotion, and job rotation.
CS Form 33 (Filipino with English translation) is used for career and non-career appointments, except casuals which use the Plantilla Appointment Form.
The appointment must be in triplicate copies; original copies must be used and should not be filled out using xeroxed/photocopied forms.
The original copy must be duly signed; the succeeding two copies must at least be initiated by the appointing authority.
Vacant career service positions must be published under RA 7041; exempt positions include primarily confidential, policy-determining, highly technical, other non-career positions, third level (CES) positions, and positions filled by existing regular employees after reorganization.
Vacant published positions shall not be filled unless ten (10) working days have elapsed from the date of publication, except for renewal (temporary) appointments.
Appointments take effect immediately upon issuance by the appointing authority (no earlier than the issuance date), and if the appointee assumed duties, salary is received at once without waiting for CSC approval; for LGU appointments requiring Sanggunian concurrence, effectivity is not earlier than the date of such concurrence.
Appointments must be submitted within thirty (30) calendar days from issuance; otherwise, they become effective thirty (30) days prior to the date of submission to the CSC.
The appointing authority may cancel the appointment, and the position is automatically deemed vacant without needing CSC approval or declaration.
The services of the appointee are immediately terminated (unless a timely motion for reconsideration or appeal is filed). Services rendered during the disapproved appointment period are not credited as government service for any purpose.
If disapproved on grounds not constituting violation of civil service law (e.g., failure to meet qualification standards), it is considered effective until disapproved, and the appointee is entitled to payment of salaries from the government. Salaries for actual services rendered before the approved effectivity date are the liability of whoever caused the delay.
Retained documents include Position Description Form (BC-CSC Form No. 1) for all types of appointments except change of status, Medical Certificate (CS Form 211) for original appointment and reemployment (with physician stating fitness and results of required tests).