Question & AnswerQ&A (CSC MEMORANDUM CIRCULAR NO. 40 S. 1998)
Appointments in the Civil Service shall be made only according to merit and fitness as mandated by the Constitution.
The Revised Omnibus Rules on Appointments and Other Personnel Actions are prescribed by Civil Service Commission Memorandum Circular No. 40, s. 1998.
Positions exempt from the publication requirement include primarily confidential, policy determining, highly technical positions, other non-career positions, third level (Career Executive Service) positions, and positions filled by existing regular employees in reorganization.
The revised CS Form 33 (in Filipino with English translation) is used for appointments in the career and non-career service except casual appointments which use the Plantilla Appointment Form.
Employment status categories include permanent, provisional, temporary, substitute, co-terminus, contractual, and casual.
A substitute appointment is issued when the regular incumbent is temporarily unable to perform his duties, such as during approved leave or suspension, effective only until the return of the incumbent.
HRMO must review complete appointment documents before submission, certify completeness and publication of vacancy, ensure PSB evaluation, furnish appointees copies of their appointment, submit required reports and ensure oath taking, among others.
An appointment must be submitted to the CSC within thirty (30) calendar days from the date of its issuance. Failure to comply results in the appointment's effective date being 30 days prior to submission.
Services rendered during a disapproved appointment are not credited as government service; appointing authorities are personally liable for salaries paid for appointments disapproved due to violations of law such as publication requirements.
Non-disciplinary demotion is a movement to a position with reduced duties, rank, or salary not caused by disciplinary action, requiring written consent from the employee and certification that the demotion is not due to administrative cases.
Civil service employees shall not engage in partisan political activity or elections except to vote; they shall not use official authority to coerce political activity, nor solicit contributions or campaign support, with violations being grounds for disciplinary action.
Persons who reached age 65 can be appointed only to primarily confidential positions under temporary status. Extensions beyond retirement age may be granted for six months renewable once, without benefits or credit for government service.
If an employee is continuously absent without approved leave for 30 calendar days, they may be dropped from the rolls without prior notice but must be informed within 5 days of separation effectiveness. Prior less than 30 days absence requires a return-to-work order.
Appointments involving change of status from temporary to permanent require submission of TESDA certificates, performance ratings for prior periods, and where applicable, valid professional licenses as prescribed by CSC Memorandum Circular No. 11, s. 1996.