Question & AnswerQ&A (DENR ADMINISTRATIVE ORDER NO. 2010-19)
The basic policy is to accelerate the adjudication and disposition of alienable and disposable lands of the public domain and to provide better land administration services through an efficient and effective survey records management system.
The objectives are to provide guidelines for reconciliation of survey record data, uniform procedures for indexing, data capture and updating of large government surveys by DENR offices, and to supply accurate survey information to national agencies and local governments for planning and operational purposes.
The order covers cadastral projects, isolated political boundary surveys, and large government land disposition surveys such as Public Land Surveys (PLS), Government Settlement Surveys (GSS), Private Cadastral Surveys (PCS), and Friar Land Surveys (FLS).
Indexing is defined as the process involving the numerical or alphabetical arrangement of data, either using index cards or electronic lists, related to basic information of a survey record.
Reconciliation of records refers to the process of comparing records between the Land Management Bureau (LMB) and Land Management Sector (LMS) to identify duplicate records and avoid duplication of work in the reconstitution or reconstruction of survey records.
LMB and DENR Regional Offices must locate, identify and describe all survey record series in their custody, assess the status of these records, and prepare short- and long-term plans for record reconstruction and management. They must also make physical inventory of various records including lot computation books, boundary maps, and lists of claimants.
Survey Project Indexing involves creating an electronic index or catalogue of survey records categorized by project types before inventorying associated records such as lot data and survey plans, facilitating cross-referencing among DENR offices.
Details include assigned survey number, province, municipality, barangay, project start and approval dates, case number, number of lots, total area, DENR office custody, physical condition, whether converted to electronic form, and remarks about peculiar circumstances.
The LMS must create an index of all survey projects within municipalities under its jurisdiction, detailing project type, numbers, dates, number of cases and lots, area covered, office custody, and remarks. It must also include indexes for land classification and forestry maps.
Regional offices forward their inventory lists to LMB for cross-referencing with existing inventories to locate records not available locally. Records at LMB are evaluated and reproduced digitally or by other means, then forwarded to DENR offices for referencing.
Reconstitution includes data preparation (recovering missing technical descriptions), data input and verification (digitizing maps and descriptions), checking and final verification of survey data, and approval of reconstructed cadastral plans/maps by the Regional Technical Director for Lands.
It supersedes DENR Administrative Order No. 68, series of 1990, and amends or repeals other inconsistent orders, circulars, or issuances.
It took effect fifteen days after its publication in a newspaper of general circulation and upon acknowledgment of receipt by the Office of the National Administrative Register (ONAR).