QuestionsQuestions (PPA MEMORANDUM CIRCULAR NO. 045-99)
The Memorandum Circular cites Section 6(a)(iii) of Presidential Decree (P.D.) No. 857 as its authority.
It provides revised guidelines on the centralized collection system of domestic wharfage dues collectible from Petron Corp., Caltex Phils., Inc., and Pilipinas Shell Petroleum Corp.
Because the oil refineries are located at specific PMO/PTO bases, while many unloading depots are in far-flung areas away from a PMO baseport or terminal office; centralized collection is meant to capture complete revenue.
Petron Corp. (Bataan Refinery) — PTO Limay Bataan; Caltex Phils., Inc. (San Pascual Refinery) — PMO Batangas; Pilipinas Shell Petroleum Corp. (Tabangao Refinery) — PMO Batangas (baseport).
For the loading port of Limay Bataan: at PMO North Harbor. For the loading ports in San Pascual Batangas and Tabangao Batangas: at PMO Batangas.
Option 1: average monthly loading and unloading domestic wharfage dues computed based on last three months shipments divided by 3; replenishment/payment not later than every 25th day. Option 2: average 15-day loading and unloading domestic wharfage dues computed based on last 12 months shipments divided by 3; replenishment/payment not later than every 10th and 25th day.
The Port Manager of the loading port must regularly monitor the cash deposit and ensure it is sufficiently maintained as provided in the deposit options.
Each oil shipment must be covered by a Wharfage Clearance Certificate (WCC).
The loading wharfage dues are based on the volume loaded as indicated in the cargo manifest.
They are based on 99.5% of the volume loaded; the remaining 0.5% accounts for evaporation, spillage, and other factors based on industry standard.
The WCC is pre-numbered and prepared in five (5) copies: Original (for Oil Company); Duplicate (for Port of Unloading); Triplicate (for PMO Finance Section); Quadruplicate (for PMO Operations Section); Quintuplicate (for Shipping Agent). For multiple unloading ports, the 'Copy for Port of Unloading' is reproduced/xeroxed accordingly and each signed copy is distributed correspondingly.
The WCC shall be signed by the Terminal Supervisor or Terminal Operations Officer in the ports of loading and countersigned by the authorized representative of the oil company concerned.
It serves as authority for the port of unloading to clear the vessel after unloading; it is retained by the port of unloading to support vessel clearance and forwarded to the Finance Section for recording and accounting.
Monthly Summary of WCC: submitted by the Operations Section-Port of Loading to Finance Section not later than three days after the 25th day cut-off. Monthly Report of Undistributed Collection/IOCM: submitted by the Port of Loading to Head Office-Treasury Department not later than the 10th day of the following month.
Treasury Department uses actual volume unloaded per vessel per port reflected in Monthly Summary of Stockpoints Receipts based on independent Surveyors’ Reports submitted by the oil companies; then it reconciles monthly against Monthly Report of Undistributed Collections and the Schedule of Inter-PMO Receivables. Under-payment is billed and collected from the oil company, and the unloading port is credited using the reconciled figures.
Treasury issues an Inter-Office Credit Memo (IOCM). The unloading port uses the IOCM to adjust, if necessary, its previous entry on the Inter-PMO Receivable account.
Domestic wharfage dues-loading collected are credited monthly for Option 1 and semi-monthly for Option 2 to the loading port. Domestic wharfage dues-unloading collected are recorded as Undistributed Collection at the loading port and credited to the unloading port/s under the Inter-Office Billing and Collection System under PPA Memorandum Order No. 10-91.
It revokes PPA Memorandum Circular No. 13-85.
It takes effect immediately, as stated in the Effectivity clause.