Question & AnswerQ&A (DAR MEMORANDUM CIRCULAR NO. 15, S. 2013)
The guidelines apply to the survey of lands covered under the Comprehensive Agrarian Reform Program (CARP) including survey works like subdivision, segregation, and perimeter land use mapping of such lands.
No, forest reserves, communal forests, or other government civil or military reservations are excluded from the scope of DAR survey projects and surveys within these areas will not be paid by the DAR.
Only landholdings within the coverage of CARP pursuant to RA 6657 as amended by RA 9700, and covered by approved Requisition for Survey Services (RSS) shall be moduled and bidded to survey contractors.
The bidding shall be conducted in accordance with Republic Act No. 9184, also known as the Government Procurement Reform Act of 2003, and its Implementing Rules and Regulations.
The DAR Provincial Geodetic Engineer and the DAR Regional Geodetic Engineer prepare separate cost estimates. The average of these estimates is recommended to the Provincial Agrarian Reform Officer (PARO) as the ABC for the project module.
The DARPO BAC assists the PARO in procurement with the Regional Geodetic Engineer as a mandatory member during the bidding of survey projects.
Disqualifications include being presently employed in government, previously declared as not in good standing by relevant agencies, abandonment or termination of a previous CARP survey contract due to fault or negligence, and failure to complete correction work within required time limits.
The contractor must immediately conduct research in areas lacking technical documents and conduct pre-survey verification including technical review of the lots and coordination with DENR-LMS on land classification and overlaps.
It is a meeting coordinated by the MARO involving barangay officials, tenant-beneficiaries, landowners, and the contractor to discuss duties, responsibilities, the contractor’s work plan, and to establish a field office.
The contractor must submit two sepia copies and six certified white print copies of the approved subdivision plan, six certified LMS-approved lot descriptions and narrative technical descriptions, and one electronic copy on CD of the survey plan and documents.
If area increases, a supplementary contract with 75% of original unit cost applies, but total adjustment cannot exceed original contract cost. If area decreases and no replacement areas are found within ten days, payment is made based on the actual area surveyed at the unit price per hectare proportional to the work completed.
A ten percent retention is withheld from each payment to cover contingencies and is released 45 days after all required documents are submitted, provided no valid complaints about contract execution are filed with the DARPO.
The PARO supervises survey operations, issues necessary instructions for proper project execution, and verifies fieldwork through inspections and review of maps, sketches, and computations to ensure compliance free of charge.