QuestionsQuestions (CIAOTP)
The CPES is anchored on the IRR of P.D. 1594 as amended on 12 July 1995, which introduced a new section (IV. PE – Evaluation of Contractors Performance) requiring government offices/agencies/corporations to evaluate contractors’ project performance and leading to the formulation of CPES.
Key participants are the CPES Implementing Unit (IU) (organizes, schedules, reviews, and files documents), the Constructors Performance Evaluators (CPE) (conducts on-site evaluation using checklists), the constructor’s Project Engineer (submits consolidated documents and addresses CAP/CAR issues), the Implementing Office/Owner (monitors corrections), and CIAP (creates/maintains central databank and accreditation/training support).
CPES (Constructors Performance Evaluation System) is a system of grading a constructor’s performance for a specific kind of projects using defined criteria. It is used to evaluate constructors undertaking specific government infrastructure projects covered by the guidelines.
The guidelines apply to government road, bridge, housing, building, port and harbor projects, and the defined Infrastructure Projects include roads/highways, airports/air navigation facilities, railways, ports/flood control/drainage, water supply/sewerage, irrigation/dams, buildings, communication facilities, dredging/reclamation, power generation/transmission/distribution, and other related projects.
CPES covers (1) local constructors licensed by and registered with PCAB, (2) foreign constructors licensed by PCAB, and (3) joint ventures/consortia licensed by PCAB.
At least two evaluations during construction are required, except for projects with duration of less than two months; these still must be evaluated beyond the prescribed minimum as determined by the IU based on size/nature/complexity and approved by proper authorities. Regardless of duration, evaluation is always performed when 50% of the value of works is completed.
Only one evaluation is performed upon completion, conducted right after the constructor claims 100% completion of the project.
A CAR is a form where the CPE records validated non-conformances with corresponding locations requiring immediate action, including the constructor’s specific corrective actions and timetable to correct and prevent recurrence. The actions proposed by the constructor’s Project Engineer must be approved by the head of the Implementing Unit (IU) or his authorized representative.
CAP is the corrective action plan prepared to address CPE-validated non-conformances found during evaluation. PAP is required if similar findings occur twice or more; its approval process is similar to CAP.
During construction: road/bridge/port/harbor projects have a 60% total weight, with maximum aspect weights: Workmanship 0.40, Materials 0.30, Time 0.10, Facilities 0.03, ESH 0.07, Resources Deployment 0.10. Housing/building projects use a 70% total construction weight with the same listed aspect maxima.
Upon completion: road/bridge/port/harbor projects have a 40% overall weight with Workmanship 0.50 and Time 0.50. Housing/building projects have a 30% overall weight with the same maximum aspect weights: Workmanship 0.50 and Time 0.50.
A: average the ratings obtained for each construction visit (sum of ratings divided by number of visits), then multiply by 60% for road/bridge/port/harbor or 70% for housing/building. B: multiply the total upon-completion rating by 40% for road/bridge/port/harbor or 30% for housing/building.
The constructor gets full rating if on or ahead of schedule; it gets a lower score if there is any delay attributable to its fault. The score depends on the percentage delay per the checklist for time.
If the project is delayed due to the constructor’s fault, the contractor gets 0.00 for the time aspect regardless of the number of days delayed (though an additional ahead-of-schedule bonus exists if workmanship is perfect).
A CPE evaluator must be (1) a licensed engineer or architect, (2) have at least 5 years experience in actual implementation of projects, (3) be in full enjoyment of civil rights and not convicted of a crime involving moral turpitude or any crime with penalty over six months, and (4) be willing to undergo CIAP accreditation/screening and CPES evaluator course requirements.
The IU supplies contract documents, approved constructor’s construction program, statistical reports, materials testing procedures/records, operational set-up, list of subcontractors/suppliers, punchlist, and relevant checklists/forms. The constructor’s Project Engineer supplies the project log book, updated test/results and materials quality control monitoring reports, and other related reports.