QuestionsQuestions (NCC MEMORANDUM CIRCULAR NO. 2000-02)
It aims to establish guidelines for accrediting prospective IT suppliers/service providers, reduce paperwork in the bidding process, facilitate government agencies by providing a readily available list of accredited IT suppliers for at least one year (renewable yearly), and guide agencies and IT suppliers on the accreditation scheme.
Section 1 states that Section 4 of EO 262 designates the Agency Bids and Awards Committee (BAC) to determine the eligibility of prospective bidders, and that agencies require documentary evidence of technical capability; the NCC framework reduces duplicated submissions by enabling pre-accreditation.
It is the formal recognition of competence to execute a specific service, covering independence and integrity, technical qualification, experience, training of personnel, maintenance of suitable and validated procedures, and an effective Quality Management System to ensure quality of products and services.
Type A: a firm that provides required IT products and services directly (not through dealers/distributors) and is engaged in manufacturing/development/supply, consulting/systems development, telecommunications/network products/services, and/or maintenance. Type B: a joint venture or consortium of several firms (local/foreign, or mixed) including hardware/software manufacturers, developers, consulting/systems development firms, and telecom/network providers.
Type A is a single firm providing products/services directly (not via dealers/distributors) and may cover multiple IT activities. Type B is a joint venture/consortium of multiple firms, whose combined capabilities are evaluated based on the aggregate experience and commitments of the members.
A TP provides hardware/software/network products in response to government requirements in the Invitation to Bid/Request for Bids; support services may or may not be bundled.
It is an organization/team that acts as both technology provider and service provider, combining technologies and services to meet functional requirements; it may offer full electronic buying services and may include card issuers and technology providers of electronic commerce solutions, even if the products are not all its own.
Members must be identified by the main proponent and submit a sworn statement undertaking to bind themselves jointly and severally liable if awarded the contract. If the joint venture/consortium organizes as a corporation under Philippine laws, member liabilities follow said laws.
Type A foreign bidders must submit a Special-Power-of-Attorney to represent the foreign bidder, plus a sworn statement of IT experiences of Type A bidders, among other SEC, financial, tax, and business registration requirements.
Applicants must have successfully undertaken and completed at least two (2) similar or related projects, duly attested by the agency concerned. Evaluation for joint ventures/consortia is based on the aggregate collective/individual experience of member firms and engaged contractors.
Applicants must have been in operation in the Philippines in IT fields for at least three (3) years; for relatively new companies formed specifically for new services like web services, they should be in operation for at least one (1) year.
Applicants must be liquid and have other financial resources necessary to sustain financing requirements for detailed engineering design and construction/project/bid requirements, as reflected in their financial statements.
Either the concerned government agency requires their prospective bidders to write/contact NCC to be accredited, or the IT suppliers/bidders apply directly to NCC on their own for accreditation in preparation for future bidding.
Application Phase (submission of application letter and filling Annex A), Documentation Review (completeness check and notice if incomplete), Conformity Assessment (en banc evaluation using predetermined criteria—only after completeness), Onsite visit (en banc), and Certificate of Accreditation Preparation (certificate valid for one year).
Citizenship, Business Credibility, Financial Stability, Technical Capability, and Site Visit Results.
It is good for one (1) year; it supports procurement by providing a pre-qualified/accredited list of IT suppliers that agencies can use for eligibility and reduced documentation during bidding.
It takes effect on December 1, 2000. For compliance, accreditation and documentary requirements aligned with this circular apply from that date forward for government agencies’ bidding eligibility screening frameworks.