Question & AnswerQ&A (NCIP Resolution NO. A-062, S. 2011)
It provides that all records, documents, and papers pertaining to official acts, transactions or decisions, as well as research data used as basis for policy development of the Commission, shall be made accessible to the public, subject to limitations provided by law or rules and regulations.
Because some documents are privately owned by Indigenous Peoples (IPs) or Indigenous Cultural Communities (ICCs) and cannot be given to anyone without their free and informed consent. Also, to prevent misuse such as forgery or spurious documents.
The five basic documents are: a) CADT (Certificate of Ancestral Domain Title), b) CALT (Certificate of Ancestral Land Title), c) CP (Certificate of Precondition), d) ADSDPP (Ancestral Domain Sustainable Development and Protection Plan), and e) CNO (Certificate of Non-Overlap).
No, only certified copies or photocopies can be issued, provided the original is on file.
Only registered CADTs/CALTs or approved CPs and their supporting documents can be photocopied. Approved but unregistered titles, incomplete CPs, and their supporting documents are not allowed.
The IP must fill out a request form and personally appear with a validated identity to gain access or obtain copies of related documents.
They must submit a letter request to the ADO to access or obtain documents related to the MOA.
No, unless they comply with specific conditions including a detailed letter request, valid identification, and an authorization showing conformity by a legitimate claimant or beneficiary duly attested by concerned officials.
The reproduction costs shall be shouldered by the requesting party, except when the IP personally requests the copies.
No, documents cannot be taken out without the accompaniment of authorized ADO personnel.
A letter-request or filled out request slip signed by the concerned director or someone of equivalent rank is required.
There must be a document authorizing or attesting conformity by a legitimate claimant or beneficiary as validated in the claim/recognition book and attested by the concerned community service center, provincial, or regional employee.
A party whose signature appears in the Memorandum of Agreement (MOA) must provide the authorization. If this is an IP/ICC, it must be attested by the concerned community service center, provincial, or regional division chief or director.