QuestionsQuestions (PNP MEMORANDUM CIRCULAR NO. 2013-020)
To amend and codify PNP disciplinary policies (upgrading LOI 21/08 PATNUBAY II) by incorporating discipline reforms from the CSC, NAPOLCOM, and PNP, including IPER-based commitment to duty, faster administrative case resolution, and a nationwide clearance system.
IPER is used to assess PNP personnel’s performance based on contribution to the PNP mission and vision, skills/competencies, and work attitude; it is intended to operationalize work commitment and support discipline-related monitoring.
Preventive Phase (instilling discipline via inspections, orientation, decorum compliance, trainings, inventories, etc.); Investigation and Adjudication Phase (reforms to fast track administrative cases, rules on AWOL, ex parte, documentation, certificates, etc.); Reformation Phase (medical/physical exam/drug test for reinstated personnel, stress management, minor-offense decorum policies, training of SHOs/PCEs, etc.); Case Monitoring and Clearance System (database/digitization, red flags, nationwide clearance transactions).
Personnel must conduct formal inventory upon relief/turnover; successors must counter-check and receive records/property from predecessors; if no proper inventory/turnover occurred, the successor must conduct the inventory and initiate appropriate charges; units must also conduct quarterly inventories of administrative and criminal records and submit to DPRM for a database.
Referrals/complaints must comply with documentary requirements under NMC No. 2007-001 and be evaluated for probable cause within three (3) working days from submission (for NUPs, procedures under RRACCS Rule 4 on preliminary investigation apply).
Within twenty (20) working days pursuant to RRACCS.
It states that no order lifting AWOL status shall be issued upon the return of the personnel; instead, an order of return to active duty is issued assigning the subject to PHAU pending the resolution of administrative proceedings initiated against the person.
They are not entitled to receive salary/pay/allowances under the principle of “No work, No pay,” and heads of offices must monitor stoppage starting from the effectivity of the AWOL/DFR order.
The proceedings shall proceed ex parte and a decision shall be rendered imposing the maximum penalty (Dismissal from the Service) in cases of AWOL or prolonged unjustifiable absences for more than 30 days, characterized as Serious Neglect of Duty.
Certificate of Finality certifies an order/decision is final and executory because no MR/appeal was timely filed or motions were denied and no appeal followed; Certificate of Implementation certifies an order is subject for implementation due to denial of MR or pendency of appeal without a TRO/preliminary injunction/prohibition. These govern when orders/decisions can be implemented.
Orders/decisions/resolutions by PNP disciplinary authorities are implemented only upon issuance of Certificate of Implementation or Certificate of Finality, except those issued by the Office of the Ombudsman which are implemented upon receipt.
It is cited for the principle that a person asserting a right to a civil service position must file the proper proceedings within one (1) year from separation; otherwise, it is considered abandoned/acquiesced, barring reinstatement.
It requires verification with the Bureau of Immigration (BI) first; a positive finding of travel abroad during the AWOL period is a ground for denial of the motion/appeal for reinstatement.
A central database for administrative and criminal cases and clearances, including red-flag information (e.g., one-strike policy/validated illegal activities), awards/commendations, and digitized storage of cases; it is used for monitoring implementation of decisions and facilitating clearance transactions.
DPRM is the OPR; it must draft a PNP Disciplinary Code and decorum policies, establish CMCS and case digitization database, monitor IP Card/IPER, request funds, draft simplified national clearance processes, and coordinate incentives and training requirements.
It stresses strict compliance with a 60-day requirement for resolving administrative cases (and supports this with incentives/roles for SHOs, drafters, reviewers, recorder/stenographers).
It states that all existing PNP directives and issuances contrary to or inconsistent with the circular are rescinded or modified accordingly—meaning PATNUBAY III controls over conflicting prior issuances.