QuestionsQuestions (KKPP DEPARTMENT ORDER NO. 17, S, 1994)
It is an internal administrative issuance (department order) of the Department of Social Welfare and Development (DSWD) that sets guidelines for implementing the Social Welfare and Development Indicator System (SWDIS) Phase II (1994–1998), including methodology, institutional responsibilities, reporting, and funding/liquidation procedures.
It frames Phase II as the continuation and sustainability of systems initially developed under Phase I with NSCB support; Phase II aims to institutionalize an integrated data system for monitoring the status/conditions of economically and socially disadvantaged families, including preparation of Annual Situational Reports and maintaining a computer-based data system in pilot field offices.
The Order cites changes due to implementation of the Local Government Code (LGC) of 1991, modifications from two Medium-Term Philippine Development Plans (1987–1992 and 1993–1998), and evolving perspectives of project management.
It intends to measure: (a) the status of well-being of the sector’s beneficiaries; (b) resources (manpower, funding, facilities) inputted into services; and (c) environmental factors affecting availability, accessibility, and utilization of services.
It states that a support mechanism is created through Annual Situational Reports to evaluate achievements relative to major PDP goals, explicitly including poverty alleviation, people empowerment, human resource development, international competitiveness, and sustainable growth.
It refers to the program’s disadvantaged beneficiaries targeted for monitoring. The text quantifies them as 4.87 million families, or 40.7% of the population.
Outputs: (1) a support mechanism via Annual Situational Reports (with the first ASR for CY 1993); and (2) updated beneficiary profile data, including a masterlist of families, barangay poverty maps, and quarterly monitoring reports using the DSWD-SWDIS Form Monitoring the MBNas of Filipino Families.
Each Field Office must identify only one (1) barangay (the most depressed as per criteria/options in Annex C), conduct complete enumeration of all families in that barangay, process the databases, submit them in diskette form to PMS, and prepare a Barangay Family Database Needs Assessment Report (MBN) for PMS consolidation.
Processed family databases must be submitted to PMS in diskette form using Microsoft Excel. Pilot FO staff already trained on Excel should use it; other pilot/not-yet-trained/non-pilot regions may use simple encoding using lotus/spreadsheet.
The Order identifies six (6) pilot regions as: I, IV, V, VIII, IX, and XI.
At the national level, the Planning and Monitoring Service (PMS) is tasked to prepare relevant Terms of Reference (TOR) in consultation with Field Offices, develop the survey instrument (DSWD-MBN Form), ensure funds are available on time, and monitor/evaluate the masterlisting component.
Field Offices must: identify the most depressed barangay per Annex C criteria; prepare and submit individual work programs to PMS; identify responsible staff; submit quarterly fund-utilization and activity reports; process and submit masterlists in diskette form; coordinate initial survey using the MBN Form (3rd quarter); and submit at least two quarterly reports on Barangay MBN status (4th quarter).
For CY 1993, Annual Situational Reports (one national situationer by PMS and 14 regional situationers by Field Offices). For CY 1994 activities, terminal reports are required using the format in Annex E. Additional reporting includes quarterly reports on funds utilization/activities and quarterly Barangay MBN status reports.
PMS shall make available PHP 65,000.00 each to all Field Offices for a simple family database masterlist in only one identified barangay per region. Liquidation must be done quarterly through regular accounting and auditing procedures.
It takes effect immediately and remains in force until project completion in 1998.
It provides an overview of the area (location, size, economic activities, demographic features), presents the situation of the poor using indicators in tables/figures with justifications for unusual figures, provides analysis of findings, and ends with recommendations derived from the analysis.
Annex E requires: project title, name/address, duration, description (thrust/objectives/expected outputs/methodology), accomplishments, findings and recommendations, lessons for the future, financial report (with relevant documents), technical report (with relevant documents), and project staff. It is important as the formal accountability and evaluation document summarizing performance, outcomes, and use of funds for compliance and audit purposes.