QuestionsQuestions (PNP MEMORANDUM CIRCULAR NO. 2011-002)
To prescribe uniform rules and procedures for the proper accounting and utilization of funds remitted to the PNP by PCSO-STL, in order to promote transparency, accountability, and equity, consistent with approved government accounting procedures.
It covers the accounting and utilization of funds remitted to the PNP by PCSO-STL, including rules for disbursement subject to COA rules and procedures.
It refers to cash or money remitted to the PNP as part of the percentage share from the PCSO-STL project.
It is a territorial office of the PNP that includes the National Headquarters down to the smallest police offices.
An itemized list of authorized projects prepared by a requesting unit for funding purposes.
They must issue a PNP Official Receipt to PCSO upon receipt of funds/checks received.
A checking account shall be opened in the name of the PNP-STL Fund of the respective Police Regional Office.
Yes. Initial deposits incurred in the opening of the account shall be charged to the STL Fund of the Regional Office.
PNP-STL income constitutes the PNP-STL Fund, which is available for use by the PNP subject to approval by the CPNP/RD/PD.
It cannot be used to pay additional compensation to employees in the form of allowances, incentive pay, bonuses, or other additional compensation, except as may be authorized pursuant to PD 985 of PD 1597.
It expressly prohibits using PNP-STL funds to create new positions and to augment salaries of regular personnel.
They are made available to the Chief of the PNP to fund PNP programs and projects.
Utilization must be based on a Program of Expenditures (POE) approved by the CPNP/RD/PD, subject to existing accounting and auditing rules.
If over 1 million: Chief, PNP; below 1 million: DC/RD; below 500,000: DDC.
Over 1 million: signed by D, PNPFS and countersigned by Chief, PNP. Below 1 million: signed by CO, RFSO and countersigned by RD. Below 500,000: signed by CO, RFSO and countersigned by C, RCD.
Submission of corresponding POE for PNP-STL Fund shall be made on a monthly basis, subject to approval of CPNP/RD/PD.
Realignment may be made from within the POE during fund execution, subject to approval of the Chief, PNP, RD, or PD.
They must deposit all their collections into their respective PNP-STL Fund account in an authorized Government Depository Bank.
Deposit slips shall be accomplished in three (3) copies with a List of Collections (LC) attached to the deposit slip copy. Distribution: Original to the AGDB Branch, Second to the Collecting Officer, Third (with attached LC) to TFE.
Not later than the 15th day of the following month; it must be submitted together with a duly authenticated copy of the deposit slip to DC (Accounting Division and Management Division).