Question & AnswerQ&A (LTO MEMORANDUM CIRCULAR NO. VPT-2010-1393)
The purpose of LTO Memorandum Circular No. VPT-2010-1393 is to provide the rules and procedures for the efficient refund of Radio Frequency Identification (RFID) fees collected from motor vehicle registrants.
All motor vehicle registrants nationwide who paid the RFID fee from November 2009 to February 2010 are covered under these rules.
The RFID fee refund can only be claimed at the district office where the RFID fee was originally collected.
The refund can be claimed within a six-month period from the time of effectivity of the refund.
The motor vehicle registrant must submit: 1) Filled up RFID Refund Request form (in duplicate), 2) Original and photocopy of the Official Receipt showing RFID payment, 3) Photocopy of valid ID of the registrant or authorized representative, and 4) Authorization from the registrant if applicable.
The Chief of the District Office is responsible for refunding the RFID fees to the motor vehicle registrants upon submission of required documents.
The Chief of the District Office shall stamp "RFID REFUNDED" on the original Official Receipt as proof of payment refund.
Any unclaimed RFID fees shall be forfeited in favor of the government and shall automatically revert to the National Treasury.
The entry involves debiting the Escrow Account and crediting Other Payables initially, then debiting Cash in Bank RFID Account and crediting Other Payables for the transfer to the trust account.
Stradcom is responsible for providing a master list of the motor vehicle registrants who paid the RFID fees, validated by the District Office Chief, and for assigning personnel to assist in preparing refund documents.
Regional Offices receive cash advances from the Central Office and must liquidate these advances based on reports from District Offices. Partial liquidation is allowed when disbursement reaches 75%, and full liquidation must occur within 60 days after the refund claim period.
It takes effect fifteen (15) days after its publication in three newspapers of general circulation.