Question & AnswerQ&A (CAAP ADMINISTRATIVE ORDER NO. 01-13, S. 2013)
The main purpose of CAAP Administrative Order No. 01-13, S. 2013 is to provide guidance on the certification and re-validation of Air Operator Certificates (AOC) to ensure compliance with safety standards following the ICAO-Validation Mission findings.
All CAAP-FSIS inspectors, particularly those in the Operations and Airworthiness Departments, are directed to adhere to the policies and procedures set forth in the order.
All original AOC certifications not completed as of October 2012 must use the specified flowchart and AOC checklist detailed in Attachments A and B of the memorandum to ensure coordination between Flight Operations and Airworthiness inspectors.
The Certification Project Manager receives the satisfactory completion reports and recommendations from certification members regarding the applicant’s ability to safely conduct proposed operations, supported by inspection reports and relevant documentation.
CASORT is a system where all inspectors must record their completed functions, evaluations, inspection results, and follow-up actions to ensure transparency and proper records-keeping during the certification and inspection process.
Job Aids are tools for inspectors to systematically perform evaluations and inspections. They must be completed, retained chronologically in a Job Aid Binder, and stored in designated offices depending on the type of certification (AOC, AMO, ATO).
Inspectors must debrief appropriate operator personnel on inspection results, including any deficiencies found, necessary follow-up actions, and if applicable, notify potential regulatory violations that might lead to investigations.
Observations, which do not directly affect flight safety or compliance but may enhance existing systems, must be recorded in CASORT using the Admin Tracking Database. Unlike findings, observations lack PCAR references and do not lead to enforcement actions.
The inspector must indicate in the inspection report that the operator was not briefed on the deficiencies if responsible operator employees are unavailable for debriefing.
Inspectors must prepare and record the inspection report and provide a copy of the final report to the operator, irrespective of the outcome being satisfactory or containing findings/observations.
Meetings must have a report containing the date, venue, attendees, agenda, actions taken, and must be attached with a signed attendance sheet for proper record-keeping.
Inspectors are required to review chapters on the root cause concept to ensure strict compliance during inspection and enforcement actions related to air operator certification.