QuestionsQuestions (DEPED ORDER NO. 03, S. 2018)
It institutionalizes an efficient enrollment process for public and private schools and SUCs/LUCs offering basic education nationwide, to uphold learners’ right to enroll upon submission of the minimum documentary requirements and to ensure accessible, relevant, quality, and liberating education.
DepEd Order No. 6, s. 2017 (Multi-Year Implementing Guidelines on Early Registration).
DepEd offices and personnel involved in enrollment in public and private schools, SUCs/LUCs offering basic education, and ALS learning centers; it also guides parents and learners on the enrollment process and requirements.
Early registration is the pre-registration of incoming Kindergarten, Grades 1, 7, and 11 learners prior to the opening of classes.
A pre-registered learner underwent early registration but is not yet officially enrolled. Official enrollment happens when learners report on the first day of classes and are encoded in the LIS with complete documentary requirements and a first date of attendance; only then are they considered officially enrolled.
From the last Saturday of January to the last Friday of February of each year.
By completion of the Kindergarten Catch-up Education Program (enroll in Grade 1) or by PEPT result (enroll in the appropriate grade level based on the PEPT result).
They must be advised to undergo the ALS (Alternative Learning System) program.
A PSA Birth Certificate (or birth certificate from PSA/local civil registrar as applicable in absence) as required under the Kindergarten eligibility standards under DepEd Order 47, s. 2016; the policy also allows submission of late registration birth certificate from local civil registrar or barangay certification if PSA birth certificate is not available.
If completed Kindergarten in DepEd-accredited schools/centers: Kindergarten Certificate of Completion + PSA Birth Certificate. If six years old and above and has not completed Kindergarten: ECCD Assessment Checklist result + PSA Birth Certificate.
The learner is given until August 31 of the school year they will enroll to produce and submit the required documents (PSA birth certificate or equivalent such as late registration birth certificate from local civil registrar or barangay certification containing required basic information).
They may be temporarily enrolled until submission of required documents on or before August 31 of the current school year, subject to submission of an Affidavit of Undertaking signed by the parent/guardian.
The learner remains “temporarily enrolled,” cannot be officially promoted to a higher grade level, cannot officially graduate, will not be recognized for academic honors, and the school shall not release official documents such as the SF 9, SF 10, Certificate of Completion, Diploma, etc.
The learner must be able to meet at least 80% of the prescribed number of school days for the school year and the quarterly requirement to pass the grade level as governed by applicable DepEd issuances; if not, the school head may use discretion to accept and implement catch-up activities under acceptable circumstances.
No fees shall be collected from schoolchildren during enrollment. Voluntary membership fees/contributions may be collected after enrollment, and non-payment of voluntary contributions shall not prohibit enrollment.
Every learner is issued only one unique and permanent LRN to be used throughout basic education; uniqueness must be established before creating a new LRN. Early registration results are encoded in LIS, and first day attendance up to the last school day of the opening month is encoded under the Quick Count module (public and private schools with different calendars follow the policy accordingly).
They are tagged as “moved in” if enrolling mid-year, and “moved out” if leaving mid-year. Learners moving in must submit the latest SF 9 (formerly Form 138), and failure to submit necessary requirements makes them temporarily enrolled under Temporary Enrollment rules.