Question & AnswerQ&A (Republic Act No. 2711)
The primary function of the register of deeds is to keep a primary entry book and a registration book for chattel mortgages, certify the date, hour, and minute when a mortgage is received, and record chattel mortgages, assignments, discharges, and related instruments presented in duplicate.
The registration entry must include the names of the mortgagee and mortgagor, the sum or obligation guaranteed, date of the instrument, the notary before whom it was acknowledged, and a note that the property mortgaged and the terms and conditions are detailed in the instrument filed with the proper file number.
A fee of one peso is collected for the entry or presentation of any document in the primary entry book. Supporting papers presented with the principal document are not charged unless the party requests their entry.
Fees vary by mortgage amount: (1) Up to ₱6,000 - ₱3.50 for first ₱500 and ₱1.50 for each additional ₱500; (2) ₱6,000 to ₱30,000 - ₱24 for first ₱8,000, ₱4 for each additional ₱2,000; (3) ₱30,000 to ₱100,000 - ₱75 for first ₱35,000, ₱7 for each additional ₱5,000; (4) ₱100,000 to ₱500,000 - ₱176 for first ₱110,000, ₱10 for each additional ₱10,000; (5) Over ₱500,000 - ₱581 for first ₱520,000, ₱15 for each additional ₱20,000.
The fee is five percent of the amount of the mortgage based on the schedule established for filing and recording chattel mortgages.
The register of deeds of the city or province where the instrument is first presented collects the full fees, while registers in other locations collect 20% of the fees due and paid in the first location, with a minimum fee according to the schedule.
Yes, duly certified copies of records and filed instruments are receivable as evidence in any court.
For recording each notice of attachment, the fee is four pesos. For recording each release of attachment, the fee is two pesos.
The register shall certify the officer's return of sale, make references on the mortgage record and return, provide certified copies of the return upon payment, and record the date, hour, and minute when such return is received.
Three pesos for certificates containing up to 200 words, with an additional fifty centavos for every 100 words or fraction thereof beyond the first 200 words.