QuestionsQuestions (REVENUE REGULATION NO. 16-2018)
RR No. 16-2018 amends RR No. 10-2015 (as amended) to govern the use of non-thermal paper for all cash register machines (CRMs)/point of sales (POS) machines and other invoice/receipt generating machine/software, subject to rules on retention and preservation of accounting records.
Taxpayers using CRM/POS machines or other invoice/receipt generating machine/software have the option to use the type of paper depending on their business requirements.
Regardless of paper type, taxpayers must retain and preserve accounting records for the period within which the Commissioner is authorized to assess and collect taxes under Sections 203 and 222 of the NIRC of 1997, as amended.
The tape receipt must show the VAT amount.
The amounts must be broken down into VATable sales, VAT amount, Zero Rated Sales, and VAT Exempt Sales.
In addition to the standard required information, the phrase “THIS DOCUMENT IS NOT VALID FOR CLAIM OF INPUT TAX” must be conspicuously printed at the bottom of the non-VAT ORs/SIs/Cls.
The receipts/invoices must indicate prominently the word “EXEMPT” on the face of such receipts/invoices.
They must show the breakdown of Sales Subject to Percentage Tax (SSPT) and Exempt Sales.
It must include: (1) name, address, and TIN of the accredited supplier of the CRM/POS/other similar machines/software; (2) accreditation number and date of accreditation (issue and validity dates); (3) BIR PTU number; and (4) the phrase “THIS INVOICE/RECEIPT SHALL BE VALID FOR FIVE (5) YEARS FROM THE DATE OF THE PERMIT TO USE.”
A space for: SC/PWD TIN; OSCA ID No./PWD ID No.; Senior Citizen/PWD discount showing detailed breakdown of the 20% discount and/or 12% VAT exemption (whichever is applicable); and the signature of the SC/PWD.
If the taxpayer’s transactions are not covered by RA 9994/10754, the above SC/PWD information may not be indicated.
The buyer/customer may return the issued tape receipt and request issuance of a manual invoice or receipt. Upon request, the seller must issue the manual receipt/invoice to replace the previously issued tape receipt.
Sales generated from CRM/POS machines where tape receipts issued were replaced by manual invoice/receipt shall be deducted from the sales to be reported in the eSALES system of the BIR, and this deduction must be reflected as an adjustment in the CRM Sales Book/back end report.
Yes. Those sales replaced with manual invoice/receipt shall still be included but separately indicated in the Summary List of Sales (SLS) required to be submitted by VAT-registered taxpayers.
Non-compliance results in a penalty based on existing revenue issuances.
It takes effect fifteen (15) days after its publication in a newspaper of general circulation.