QuestionsQuestions (CSC MEMORANDUM CIRCULAR NO. 23)
“Education” refers to the formal academic attainment of an individual required for optimum performance of the duties and responsibilities of the position. It is relevant because appointment should follow merit and fitness, including the qualification requirements (education) for the specific position.
“Eligibility” is a requirement for entrance in the career service conferred after passing a Civil Service Commission examination (assembled/unassembled or specialized) or other recognized equivalents such as passing board/bar examinations by PRC and the Supreme Court. The circular states that eligibility shall not be substituted.
Where necessary, education, experience, or training may be used interchangeably to offset deficiencies, except that civil service eligibility cannot be substituted.
No. For positions covered by Bar/Board examinations and other positions with specific minimum education/experience prescribed by law, no substitution is allowed for deficiency in the education requirement, unless otherwise provided for by law.
Substitution for deficiency in education may be allowed for promotional appointments, but only to a maximum of two years.
Substitution for deficiency in education is allowed for positions covered by CSC Resolution No. 435 (s. 1980), MC No. 10 (s. 1977), and other positions not requiring Civil Service eligibilities.
Only education, relevant experience, or training in excess of the minimum required may be used to offset deficiencies, following the prescribed substitution rates.
For appointment to entrance positions, experience may not be required of those who meet the education requirement.
For every academic year of education deficiency: (1) One year specialized/relevant experience; (2) Six months relevant training grant; or (3) 200 hours of one or more specialized/relevant training or seminars—either alone or in combination.
If specialized course units are required, every three units of education deficiency may be substituted by any combination of: (1) One year specialized/relevant experience; (2) Two months specialized training grant; or (3) 100 hours of one or more relevant training/seminars.
If a training course is required, deficiency may be substituted by any combination of: (1) One year specialized/relevant experience; or (2) Six units of relevant academic subject.
Every six months of deficiency in specialized/relevant experience may be substituted by any combination of: (1) Six units of relevant academic subjects; (2) Two months relevant training grant; or (3) 100 hours of one or more relevant in-service training or seminars.
Agencies determine the appropriate qualification standards based on the duties and responsibilities attached to the position; the position title indicates the occupational service and group, and the corresponding qualification standards should be used.
The agency should compare the duties with comparable, functionality-related positions in other agencies’ approved manuals. If a comparable position is identified, that position’s approved qualification standards may be used.
Yes. The agency may prepare and submit proposed qualification standards to the CSC for approval. For amending existing qualification standards, no amendment is allowed within six months from the establishment of the qualification standards without CSC approval.
Relevant experience is appropriate knowledge/skill acquired from previous employment with significant closeness and functional relationship to the qualification requirements. Specialized experience is a distinct line of knowledge/skill specifically required by the position.
Education requirements must be acquired from schools duly accredited and/or recognized by the Philippine Government. Relevant education/training abroad may be credited when allowable under the substitution rates. All relevant experience specified shall be considered regardless of private or government employment unless excluded, and experience must be duly authenticated/certified by the approving agency; detail/under-designation experience may be credited with satisfactory evidence.