Question & AnswerQ&A (LETTER OF IMPLEMENTATION NO. 136)
The main purpose is to adopt standard procedures and requirements governing claims for payment on government infrastructure projects.
The committee consisted of the Executive Director of the Presidential Management Staff (acting as Chairman), Ministers of the Ministry of Public Highways, Ministry of the Budget, Ministry of Public Works, Chairman of the Commission on Audit, and the Director-General of the National Economic and Development Authority.
Contractors must prepare Progress Billings supported by a Statement of Work Accomplished, which is reviewed and certified by the Project Engineer.
The Project Engineer reviews and certifies the Statement of Work Accomplished that supports the Progress Billings submitted by the contractor.
No, the pre-audit function withdrawn by the Commission on Audit shall not be duplicated by the ministries or agencies concerned.
They must institute internal controls by strengthening the accounting and budget divisions and reviewing their systems and procedures to enable speedy processing, periodic analysis, and reporting of results.
No, they are instructed to reduce the required supporting documents by eliminating those which essentially duplicate certified information already available.
Implementing ministries or agencies should adopt a timeframe within which each processing step shall be completed.
They must furnish a copy of the contract and its supporting documents to the Commission on Audit within five (5) days after perfection thereof.
The responsible persons or units shall be subject to appropriate administrative sanctions or penalties.
It applies to all Ministries and Agencies including all government corporations, with only minor variations allowed as required by project or internal circumstances.
A checklist of the required documents should accompany the contractor's submitted documents to check completeness.
FERDINAND E. MARCOS signed the Letter of Implementation as the President of the Philippines.
They shall adopt the standard procedures with only minor variations necessary due to specific circumstances.